Birthday Party Checklist

Birthday Party Checklist

Birthdays are special to every kid it is a day they get to turn a year older and have the opportunity to celebrate the day with friends and family. Kid’s birthday parties are so much fun, but they are so much work. Planning a birthday party for your child can turn an exciting occasion into a whole lot of stress! ! There are a lot of little pieces that make up a successful birthday party. Creating an awesome Birthday party for your son or daughter takes time and resources.

It’s easy to lose track of all the little details. So to make things easy for you we have put together a printable birthday party planning checklist. This checklist allows any host to kick back and relax when the date arrives. Use our birthday party checklist to simplify birthday party prep!


The BEST thing you can do to keep your stress low at party time is to have a to-do list. That’s my big tip of the day! This tool keeps our thoughts from running wild worrying about getting it all done.


  • Balloons
  • Streamers
  • Theme-related props
  • Theme Backdrops
  • Happy Birthday Banner
  • Table Centerpiece
  • Paper decoration items

Table and serving

  • Extra table and chairs
  • Tablecloth
  • Plates and spoons
  • Napkins
  • Serveware
  • Cake stand
  • Candles
  • Drink Dispenser
  • Ice cream scoop
  • Cake table and Gift table


  • Appetizers
  • Fruits
  • Main course
  • Pizza
  • Chips
  • Pasta
  • Cupcakes
  • Icecream
  • Water
  • Juice Box
  • Drinks


  • Pinata
  • Crafts for kids
  • Party favors
  • Game prizes


  • Birthday outfit
  • Camera with empty memory card and charged battery
  • Video maker

Suggested Read: Importance of Celebrating Birthday

Party Checklist – things to do

Party Checklist

The birthday party planning checklist allows a person to schedule events weeks in advance of the celebration of a new birth year for any adult or child. The birthday party planning checklist should start at least one or two before the birthday. This will allow you enough time to plan out your birthday party, plus it gives you a chance to get organized too! The person that is organizing the party should take into account the following.

If there is any special occasion that falls near or on this birthday then check if they are compatible dates with one another. Doing so may help you save some money.

6 Weeks to 1 month before

  • Make your guest list
  • Decide on theme
  • Select a location
  • Decide on budget
  • Entertainment (performer, face painting, bounce house, etc)
  • If ordering a photographer book it now

3 Week before

  • Make and send the invitation
  • Start thinking about the decoration and make a list of needed supplies
  • Ask for friends and family members to help
  • Order the Birthday cake

2 Weeks before

  • Order any rental items you will need
  • Plan all the activities
  • Buy all the decoration items needed
  • Buy the goody bag items

1 Week before

  • Call those who have not RSVP
  • Make an order for food
  • Make your party music list
  • Clean the house
  • Go grocery shopping

The day before

  • Get your clothes ready
  • Make all the decorations ready
  • Set up the activities
  • Set up tables and arrange furniture
  • Prepare the food you can in advance
  • Charge the camera and ensure it has enough memory space
  • Practice party manner with your child

Suggested Read: How To Celebrate Kids Birthday At Home

Party Day

  • Pick up the cake
  • Prepare the rest of the food
  • Finish your decoration
  • Chill the drinks
  • Put balloons and flowers
  • Set the tables, plates, and cups
  • Keep the first aid kit in hand

Party Time

  • Turn up the party music
  • Get ready and have fun
  • Keep track of all the gifts
  • Take a lot of pictures

1 Week after

  • Send thank you cards
  • Develop party pictures
  • Write a review of the vendors you have hired

Suggested Read: Alternatives to Birthday Parties

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Simmi Kamboj

Simmi Kamboj is the Founder and Administrator of Ritiriwaz, your one-stop guide to Indian Culture and Tradition. She had a passion for writing about India's lifestyle, culture, tradition, travel, and is trying to cover all Indian Cultural aspects of Daily Life.